Features of the webinar

An online seminar is a seminar held on the web. If you have a computer and an internet connection, you can easily do it. The advantage for the participants is that they do not have to go all the way to the venue, saving transportation costs and time.

Another attractive point is that you can participate in seminars that were previously difficult to attend due to location and scheduling issues.

How to run a successful webinar?

Here, we will organize the tips and points that will lead to a successful online seminar.

Operational Arrangements

When an online seminar is held, participants will be sent a viewing URL and passcode information in advance. In some cases, it is necessary to encourage people to download the tools and apps necessary to attend the seminar, so it is important to make announcements and guidance well in advance.

Preparation of the Internet environment and devices

If you are worried about the risk of unstable internet access on the day, you may want to consider using a wired LAN, which is more stable than a wireless LAN. In addition, assuming that there is a possibility that there will be a problem with the computer on the day, prepare a replacement device, register Wi-Fi on the replacement device, and download the tool so that you can use it immediately in an emergency.

Prepare your camera, microphone, and speakers

In online seminars, the voices of the speakers will be delivered online, but there are limits to the sound quality of the microphones built into the computer. There is a possibility that the audio will be interrupted in the middle of the seminar or that the voice will not be heard.

In addition, problems such as interrupted computer images and coarse image quality are also noticeable in online seminars. If you're worried about using your computer's camera or microphone speakers, it's a good idea to have an external webcam or microphone speaker.

Arrangement of survey and chat functions

If the viewer's reactions and impressions are positive, the webinar is a success. As a way to find out the reactions and impressions of your audience, we recommend using the survey and chat functions.

When you actually participate at the venue, you may be given a questionnaire, but it takes time and effort to prepare and collect it. Surveys and chats are relatively easy to do with tools, which can be very helpful in webinars.

Responding to problems and securing staff

If something unexpected happens on the day of the seminar, such as a problem with the communication environment or device, it will affect the progress of the seminar. If the seminar is to attract a large number of participants, it is also necessary to secure staff to respond to inquiries so that the progress of the day will proceed smoothly.