How to use YouTube videos for in-house training

When using YouTube for in-house training, it is efficient to prepare according to the following basic usage methods.

Basically, "Live" or "Upload"

If you want to conduct in-house training on YouTube, the method is either "live" or "upload". In the case of a live performance, the training will be live-streamed, so it is necessary to carefully consider the arrangements.

On the other hand, in the case of uploading, the video will be published on YouTube. In order to reduce the cost and effort, many companies ask external contractors to produce the work.

First of all, video production or distribution preparation

Whether you're going live or uploading, you'll need to start with video production or streaming preparation. In the case of videos used in training, it may be necessary to record the video in advance, even if it is live, and the content must be carefully considered.

It is also important to clarify the purpose

When using YouTube for in-house training, it is also important to clarify the purpose. In-house training has objectives such as "training new employees," "disseminating manuals," and "sharing sales materials," and it is necessary to proceed with preparations that are appropriate for each of them.

Live performances can also be archived

In the case of a live performance, it is also possible to keep the content of the broadcast as it is as an archive. Don't forget to make good use of these features to review the video itself and accommodate those who couldn't attend.

Attention

When using YouTube for internal training, there are a few things to keep in mind, especially the following security points:

Be clear about who you're publishing your video to

In many cases, internal training videos are made only for your own employees. Therefore, when using YouTube, it is also important to clarify the target of the video. YouTube has features that allow you to set viewing restrictions such as unlistedness, and it is important to make good use of them.

Risk of being viewed by a third party outside the company

When using YouTube, you must also remember that there is a risk of being viewed by third parties outside the company. For example, even if the video is set to unlisted, if the URL of the page is leaked to the outside, even a third party outside the company can easily view the uploaded video.

For this reason, it is also important not to include sensitive information in the video when using YouTube in training.

It is also effective to use Google Workspace's intra-organizational limited distribution

In order to eliminate security risks, it is also effective to use Google Workspace's intra-organizational limited distribution. This tool allows you to upload and share videos similar to YouTube, making it suitable for sharing videos that handle sensitive information within the company.